Product · Gator Invoices
Quote, invoice, get paid — without the spreadsheet stack.
AI-assisted quotations, branded invoices, payroll, petty cash, and a financial dashboard that actually shows where the money is. Built for service businesses, contractors, and agencies who outgrew their PDF templates.
What's inside
Ten modules that cover the full bill-to-paid lifecycle.
Quote Genie (AI)
An AI quote assistant that drafts estimates from a plain-language brief. Trains itself on items and prices you’ve saved before, so quotes feel like yours.
Quotations & Estimates
Branded quotes with line items, taxes, discounts, validity. Convert any quote to an invoice in one click.
Invoices & Billing
Recurring or one-off invoices, partial payments, automated reminders. Status tracked end-to-end.
Customers & Items
One record per customer with full history. Reusable item catalogue with costs and selling prices.
Income & Site Expenses
Log income against jobs. Track site-level expenses by project so margins are visible per build.
Petty Cash
Float in, spend out, with receipts attached. Reconcile per cashier, per period.
Payroll
Salaries, allowances, deductions, overtime. Generate payslips and an audit trail.
Financial Dashboard
Income, expenses, profitability, and cash position on one screen. Filter by period, customer, or site.
Work Reports
A report per invoice — what was billed, what was delivered, what changed. Send to the client when the job closes.
1-click send
Send the PDF (quote, invoice, report) via email or WhatsApp from inside the app. No copying, no attachments.
Features
The boring-but-important stuff, all in.
- → All-in-one dashboard for finance and billing
- → Cloud-based — work from any device
- → Multi-user with role permissions
- → Automated invoice reminders
- → Real-time expense tracking
- → Custom branding on every PDF
- → Audit trail per record
- → CSV / PDF export
The pitch in one line
No screenshots here — live walkthrough on request.
We don’t splash UI screenshots across a marketing page. The features look like every other dashboard from outside. What you actually want to see is how it behaves with your data, your workflow, and your team logged in. Drop a message — we’ll show it live on a real instance.
FAQ
Common questions for this build.
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Either. Multi-tenant SaaS instance for fastest start, or self-hosted on your own server if data residency matters.
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CSV / Excel export to anything. Direct API integration to Zoho Books, QuickBooks, or local UAE accounting tools is a scope item we’ve done before.
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Yes — PDF is generated, then sent via the WhatsApp Business API to the customer’s number on the record. Or your team can review and forward manually.
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Standard onboard is one working day for setup, half a day of training. Imports of existing customers / items add a day depending on size.
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Scoped per deployment — depends on number of users, multi-tenant vs self-hosted, integrations. Send a message, you get a fixed quote.